joystream/meetings

Take a look at what we :loudspeaker: talk :loudspeaker: about, our :pencil: meeting notes :pencil:, and join if you want!

The line between bureaucracy and rigour is 1px thin, but what are we to do? :pray:

Table of contents

• Meeting Archiving
• Archive Index
• Itinerary Template

Meeting Archiving

Each meeting which will be archived has a meeting identifier, which is just a unique number, as seen in the template below. The itinerary, and any other related assets, for a meeting should be placed in a subdirectory of this directory with the same name as this identifier.

Archive Index

This is the index of past meetings with itineraries, they should all be stored in this directory.

Identifier	Invitation sent	Scheduled (held)	Itinerary and Minutes	Notes
Acropolis Launch Meeting	24.04.19	26.04.19-12:15GMT+2 (x)	link	-
Acropolis User Stories Meeting	26.04.19	02.05.19-12:15GMT+2 (x)	link	Rescheduled from 30.04
Acropolis Release Plan Finalization Meeting	06.05.19	09.05.19-12:15GMT+2	link	Two working days not feasible

Itinerary Template

Short Meeting Identifier

• ID: full meeting identifier (e.g. Sparta Launch Meeting)
• Date: date of meeting
• Starts: start time with time zone
• Duration: how long the meeting lasts
• Venue: e.g. Zoom link or physical location
• Lead: person responsible following agenda and time keeping
• Minutes: person responsible for minutes and post-meeting work

• Participants: persons known to be participating in advance

  • person 1

  • ...

    Agenda

:one: Item 1.

:two: ....

Minutes

Started at: time Present:

• person1
• ...

:one: Item 1.

:two: ....

Other topics raised:

Ended at: time