joystream/meetings/README.md

Take a look at what we :loudspeaker: talk :loudspeaker: about, our :pencil: meeting notes :pencil:, and join if you want!

The line between bureaucracy and rigour is 1px thin, but what are we to do? :pray:

Table of Contents

• Meeting Archiving
• Archive Index
• Itinerary Template
  • Short Meeting Identifier

Meeting Archiving

Each meeting which will be archived has a meeting identifier, which should reflect the topics covered, as seen in the template below. The itinerary, and any other related assets, for a meeting should be placed in a subdirectory of this directory with the same name as this identifier.

Archive Index

This is the index of past meetings with itineraries, they should all be stored in this directory.

Meeting Identifier	Invitation sent	Scheduled (held)	Itinerary and Minutes	Notes
Rome Sprint in London	N/A	21.10.19-25.10.19 (x)	link	Unlike our standard release meetings via ZOOM, this is a week long sprint in London
Rome Release Plan Finalization Meeting	19.08.19	20.08.19-11:15GMT+2 (x)	link	-
Rome User Stories Meeting	10.07.19	16.07.19-11:00GMT+2 (x)	link	Due to complexity and logistics, the meeting took place over several days
Rome Launch Meeting	09.07.19	09.07.19-11:30GMT+2 (x)	link	-
Acropolis - Lessons Learned	01.07.19	02.07.19-11:15GMT+2 (x)	link	Lessons learned after release
Acropolis Release Plan Milestone Evaluation Meeting	10.06.19	11.06.19-11:15GMT+2 (x)	link	Re-evaluation of Milestones due to changing circumstances
Acropolis Release Plan Finalization Meeting	06.05.19	09.05.19-11:15GMT+2 (x)	link	Two working days not feasible
Acropolis User Stories Meeting	26.04.19	02.05.19-12:15GMT+2 (x)	link	Rescheduled from 30.04
Acropolis Launch Meeting	24.04.19	26.04.19-12:15GMT+2 (x)	link	-

Itinerary Template

Short Meeting Identifier

• ID: full meeting identifier (e.g. Sparta Launch Meeting)
• Date: date of meeting
• Starts: start time with time zone
• Duration: how long the meeting lasts
• Venue: e.g. Zoom link or physical location
• Lead: person responsible following agenda and time keeping
• Minutes: person responsible for minutes and post-meeting work

• Participants: persons known to be participating in advance

  • person 1

  • ...

    Agenda

:one: Item 1.

:two: ....

Minutes

Started at: time Present:

• person1
• ...

:one: Item 1.

:two: ....

Other topics raised:

Ended at: time